$2,500 to $4,000 per day
AI systems day
A ranked plan for automating the parts of your business that eat the most time, built by walking your actual systems for a day.
Most businesses do not have an AI problem. They have a dozen small places where work stalls, like a form someone retypes into a CRM, a quote that waits two days for one approval, or a report rebuilt by hand every Monday. None of them are urgent enough to fix. Together they cost more than any of them individually.
An AI systems day finds those places and ranks them.
What the day looks like
We spend a working day going through your business as it actually runs. Not a questionnaire and not an audit template. We go through the real tools, the real handoffs, and the steps people quietly work around. Every process gets walked and timed.
By the end of it you have a map of where your hours go, and a ranked list of what is worth automating. Ranked matters more than complete. A list of forty possibilities is useless, and what you actually need are the three that pay for themselves in a month.
Why the build is quoted separately
Nothing gets built during the day, and it should make you suspicious when someone promises otherwise. Estimating a build before seeing the systems is guessing, and guesses on automation work are usually wrong by a factor of three.
So the day produces the plan and the estimates. You decide what is worth building, and that gets scoped as its own piece of work, whether by us, by your own team, or by anyone else. The plan is written to be handed to any developer.
Who this is for
Service businesses past the point where one person holds the whole process in their head. If you are still doing everything yourself, the answer is usually a better lead generation system first. Get more customers before you automate handling them.
The day pays off when there is already a real workload and it is being handled with manual steps that nobody has had time to question.
Book a strategy call to see whether a systems day is the right starting point, or read about who runs it first.
What's included
- A working session through your real tools, handoffs, and bottlenecks
- A written map of where time is actually going, by process
- A ranked list of what to automate first, with effort and payoff on each
- A build estimate for anything worth building, quoted separately
- The plan is yours to keep, whether or not you hire us to build it
One day, booked in advance. The written plan lands within two business days of the session.
Book a strategy call See everything the studio does
Common questions
Questions about ai systems day
- What happens during an AI systems day?
- A full working day walking your real systems. That means the tools you use, the handoffs between them, and the places where work stalls. Every step gets timed and mapped. The day ends with a ranked list of what is worth automating, ordered by hours saved against effort to build.
- What do I actually get at the end of the day?
- A written plan: where your time goes by process, what to automate first, and roughly what each build would take. The plan is yours to keep and to hand to any developer. Building the automations is quoted separately, after you have seen the list and decided what matters.
- Do you build the automations during the day?
- No, and any consultant who promises that before seeing your stack is guessing. The day is for finding and ranking the opportunities properly. Building is scoped afterwards, once you know what is worth building and what it costs.
- Is this useful if I am not technical?
- That is the usual case. The session is a conversation about how work moves through your business, not a technical review. The written plan is in plain language, with the reasoning shown, so you can act on it or hand it to someone else.
- How is this different from hiring an AI consultant?
- Most AI consulting sells a strategy deck. This is a working engineer going through your systems and telling you specifically what can be automated, what cannot, and what it would cost to build, with 15 years of shipping production software behind the estimate.